November 2005 meeting minutes

Minutes of the Pleasantville/Briarcliff
Administrative Staff Council Meeting

Wednesday, November 2, 2005
Butcher Suite, Kessel Campus Center, Pleasantville

The meeting was called to order at 9:00 am by Susan Deigan, co-chair., Introductions were made.

Announcements:

  • Heather Novak from the Center for Community Outreach announced the various service events for the Fall.  Among the offerings for November and December are:
    • Day Trip to Washington, DC
    • Get out the Vote Tabling
    • Careers that Make a Difference in the World
    • Trip to an Animal Shelter with the Edenwald Kids
    • Human Rights Film with Alumni
    • Lecture: Children and the Struggle for Peace
    • Lunch with Pace’s Social Entrepreneur in Residence
    • Survivors of Domestic Violence Dinner
    • Sweatshops Action Meeting
    • Peace Week (Dec 4 – Dec 10)
    • Holiday Decorating with Pleasantville Cottage School 

Peggy Caraccio was called upon to come to the meeting and provide an impromptu presentation  regarding the new email system and the migration beginning this month.  (Netscape will no longer be supported as of December 1)

  The change will occur over a number of weeks beginning the first week of November. Faculty and staff will convert first, and students will convert at the end of the month. You will receive notice one week before your FSMail or STMail account is migrated. The migration will happen in the evening hours and during this period you will not have access to e-mail. Once the migration is complete, you will access your e-mail on  email.pace.edu (not fsmail.pace.edu or stmail.pace.edu).

How will this work?
After your e-mail is migrated, you may access your e-mail in one of two ways using your MyPace portal password.

  • On the Web: Go to MyPace portal and select the icon for “New E-mail” or go directly to email.pace.edu.
  • Using Outlook: You must make minor configuration changes to access your mail. To prepare for this, you should print the directions for reconfiguring your e-mail account found at http://staffit.pace.edu/howtochangeoutlook.htm as well as the information for your browser and keep them by your computer so you will be ready to reconfigure your e-mail after conversion.

Blackberry Users and anyone who forwards their mail to another account:
You must set up forwarding at email.pace.edu. Login to
email.pace.edu and select “Options.” Select “Settings” and scroll to mail forward. Add your Blackberry address (e.g., grapids@blackberry@nextel.net) to the mail forwarding box.

Note: Netscape is no longer supported. However, we have supplied directions for configuring the Netscape 4.77 and Netscape 7.2 to assist with this migration and to prevent loss of local e-mail folders. You can find this documentation at http://staffit.pace.edu/ email_updates.html#q13, scroll down to “How can I access email.pace.edu. We strongly recommend that you use the supported University IT Standard—Outlook e-mail and Internet Explorer.

All of the e-mail folders you currently have stored in FSMail or STMail will be migrated to the new server except your “Trash” and “Deleted” folders. Additional details about the migration to email.pace.edu can be found at  New E-Mail System under Important Updates including documentation and e-mail client configuration changes.

  • Reminder of Mortola Library establishing a Learning Commons within the library was made with material distributed and announcement of the Knitting group meetings commencing on Thursdays from 12-2pm in the Mortola Library

Guest Speaker:

Michele Russo, Director of University Benefits
Open Enrollment is scheduled for November 14, 2005 through December 9, 2005 with changes effective January 1, 2006. What’s new:

        Benefit statement available through secure Pace portal;

        On-line Benefit Enrollment to make changes to medical, dental and flexible spending accounts;

        Life Insurance will still be manual

        Confirmation statement will be sent to employees to confirm changes made through the on-line system;

        No changes to current medical plans (Medical plan increases ranging from 9% to 15.2%; with actual rates available on the web at the start of open enrollment and included in your open enrollment package;

        No changes to dental programs DeltaCare NY and NJ – will see an increased rate of 3% - first increase since implementation on 1/1/02; Delta Dental POS – will increase about 8.7%; negotiated from 13%

        Flex Spending accounts: Must enroll to participate; 2005 contributions will not roll over to 2006. IRS changes provide relief to the “use it or lose it rule”; Allow an additional 2 ½ months each year for participants to incur eligible expenses following the end of the plan year; Participants may continue to incur expenses through March 15th of the following year and submit claims against their unused prior plan year elections;

        Supplemental Retirement Contributions: Will be receiving communication at home from TIAA-CREF about contributions for 2006; In 2006, can contribute $15,000 annually; If 50+, can contribute an additional $5,000; If 15+ years of service, can contribute an additional $3,000

Summary: Open Enrollment changes will be made through the Pace portal; Open Enrollment is scheduled from November 14, 2005 through December 9, 2005; If you are not making changes to your medical, dental or life insurance, your current enrollment will continue in 2006; Must enroll in HealthCare or Dependent Care FSA to participate in 2006; Contact the University Benefits Office at X22763 or e-mail at benefits@pace.edu.

Treasurer’s Report: Angelica Ferreira reported that $112 has been spent thus far which has been to fund the breakfast refreshments at our meeting

Committee Reports and Status:
Sign up sheets for each of the committees were passed around to give another opportunity for members to join.

  • Benefits Committee – No report
  • Service Committee – No report
  • Picnic Committee – No report
  • Faculty Council –   No report

Discussion took place regarding the cessation of employees’ having access, without membership, to the track at the Goldstein Fitness Center.  By majority vote, the committee’s decision was to make a recommendation to Darnita Killian to revisit this decision as many feel that this fosters wellness in the community.