September 2006 meeting minutes

Minutes of the Westchester
Administrative Staff Council Meeting



Wednesday, September 13, 2006

Butcher Suite, Kessel Campus Center, Pleasantville


The first meeting of 2006-2007 was called to order at 9:00 am by Gail Weldon, co-chair.

Our goal this year is to have a voice throughout the University, especially during this time of change and transition. In order to have a stronger voice, we need increased participation from the Pace community.

President Caputo is coming to speak to the Council on Friday, September 29, 2006. Please plan to arrive and be seated by 8:30am.

Bev Kahn, VP International Opportunities, and Dennis MacDougall, Associate VP for Facilities Management, will speak at the October meeting, Michele Russo, Director of University Benefits, will speak at the November meeting, and Patrick Love, Associate Provost for Student Success, will speak at the December meeting.


Introductions were made. No minutes were taken at the last meeting in May 2006.




The Pace community can receive a special discounted rate on home delivery of the New York Times. Karen Desantis, Mortola Library, will circulate the information on the Council listserv.

The Center for Community Outreach and Project Pericles are sponsoring 100 Opportunities for Service and Civic Engagement for Pace’s Centennial Celebration. To date, staff, faculty, and students have participated in approximately 80 opportunities. There is still time left to volunteer and reach our goal of 100 opportunities. Projects can be specifically designed for departments or departments can participate in larger opportunities, for example, in Paint a School Day which is scheduled on October 21, 2006. Pace will provide transportation and food for this opportunity. Contact the Center for Community Outreach, X33841, for further information.

Support Connection is sponsoring the 12th Annual Support-A-Walk for those affected by breast and ovarian cancers. The Walk is on Sunday, October 1, 2006, beginning at 9:00am at the FDR State Park in Yorktown Heights. Phyllis Bradbury will circulate information on the Council listserv.

The University Benefits Office will be moving from Dow Hall, Briarcliff to Costello House, Pleasantville on Friday, September 22, 2006. The move has been rescheduled for Friday, September 29, 2006.

This year, we will be combining campus Centennial Celebration Birthday Parties with our annual Employee Recognition Ceremonies. The Pleasantville/Briarcliff celebration is on September 20th, the White Plains celebration will be held on September 21st, and the New York celebration will be held on October 6th. Please see this week’s Pace Pulse for further details and information.

This year’s University Fest will begin on September 29, 2006 (with a BBQ, Pep Rally, basketball game, and bonfire) and end on October 6, 2006 with a performance by Ludacris. Maya Angelou will be speaking on October 4, 2006. Further details are available in the University Fest brochure. Discounted tickets for both Maya Angelou ( and Ludacris (see link on Pace home page) are available through the SDCA. Events are taking place in both New York and Westchester. Buses between the campuses will be provided for the major activities.

It is important not to criticize other offices, such as the Office of Student Assistance (OSA), which is doing its best to improve service to our students. We should try to help each other as much as we can.

The Counseling Center is providing workshops, on topics such as stress management and self-hypnosis, through the Learn to Excel program. Check the on-line Calendar of Events for further information. In addition, the Counseling Centerstaff will also come to individual departments to work with staff, as requested. Contact the Counseling Center, at X33710, for further information.


Treasurer’s Report:


The Administrative/Staff Council has a $4,000 budget. In order to ensure that there are enough funds for the Staff Picnic in June, we may have to cut back on the food ordered at our monthly meetings. Janice Russo will check on the minimum order requirements from Lackmann Dining Services. The minimum order is $50.00. The food for our regular monthly meetings will be reduced. However, we will place a larger order for the President’s visit on September 29th. 


Committee Status and Membership:


Sign-up sheets were distributed for all committees. Elections will be held, via the listserv, for committee Chair positions. The results of the vote and those who volunteered for committee membership will be discussed at the next meeting.

We will discuss the Communications Committee further at our next meeting. The plan is to resurrect the committee this year.


New Business:


What does the Administrative/Staff Council membership want to get out of the Council this year? What should our focus be?

  • The Council needs a stronger voice. Committee membership is critical.
  • Morale is down. People don’t want to get involved and give more than they already give.
  • It’s a “Catch 22” situation. We don’t have that much time, but if there are more people on each committee, it breaks up the work and lessens the load.
  • It might be a good idea to develop a list of the Council’s three main objectives and advertise these to the community in the hopes of getting more people interested in participating on the Council. These objectives could define the work of the Council for this year.
  • Instead of asking the President how the Council can become more involved, we should develop a proposal on how we want to be involved. We should compile a list of our concerns, challenges, etc. and communicate them upward.


·         What specific questions would we like President Caputo to address during the special Administrative/Staff Council meeting on Friday, September 29th?

  • Staff perception that the University is “top heavy” administratively.
  • Staff morale is low, particularly due to hiring freeze and recent merit increases.
  • Develop proposal for Council to serve as a vehicle for staff to communicate concerns/challenges to the upper levels of the administration.
  • The Council is scheduled to meet again in special session, in preparation for the President’s presentation on September 29th, to finalize its list of questions, which will be submitted to him in advance. All are welcome. The meeting is scheduled for Tuesday, September 19, 2006, from 12:00pm – 2:00pm, in the VIP Room of the Goldstein Fitness Center. Participants are invited to bring their own lunches.



Guest Speaker: Karen Desantis, Librarian – Instructional Services, Mortola Library:


·         The Middle States Commission on Higher Education will make a site visit in the fall of 2008.

·         Karen is a member of the Middle States Steering Committee, which is now involved in creating a self-study plan in preparation for the first site visit in November 2006. She was also assigned to chair a working group based on Middle States Standards.

·         A web site will be created to keep the Pace community informed.

·         The completed report is due to the Pace community and to the Evaluation Team Chair in spring 2008.

·         The Middle States evaluation report will be returned to Pace in late fall 2008 or spring 2009.

·         Council members can e-mail Karen with questions regarding the Middle States evaluation.

·         Karen will distribute her PowerPoint from today’s Middle States presentation to the Council listserv. The presentation also includes information on Library Resources.