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Office of the Provost

2020-2021 Timetable of Procedures - Tenure and Promotion*

NOTE: The timetable outlined below applies to the University tenure and promotion deadlines.

2020-2021 TAP Timeline - Deadlines Extended (PDF)

2020-2021 TAP Timeline Workflow (PDF)

Tenure Clock Extension: Policy and Procedure Notice (PDF)

Tenure Clock Extension Form (DOCX)

A suggested CV Template is available in Policies and Forms.

A recording of the Tenure and Promotion Information Session Webinar and a copy of the presentation (PDF) from the webinar.

February 2020

Friday, February 21: Information session on tenure and/or promotion (TAP) from 9:00 am – noon, NYC.


April 2020

By Monday, April 13: Candidates email their Department Chair, cc’ing the Dean and School Representative:

  • Letter of Intent
  • List of 5-10 external evaluators (in the Letter of Intent)
  • FACT sheet

The letter of intent and FACT sheet are available on the Provost’s Office website.

Between April 17 – 24: Department TAP committees form, and, in collaboration with Department Chairs, develop additional suggestions for external evaluators for each candidate.

By Sunday, April 26: Candidates email a draft dossier* to their Dept. Chair for feedback, cc’ing their Dean. [*Draft must include: CV (A suggested CV Template is available in Policies and Forms), Executive Summary, Scholarship Statement, and Scholarship supporting materials. May also include Teaching and Service statements/materials.]


May 2020

By Friday, May 1: Department Chairs send the list of external evaluators and their bio-sketches, developed in collaboration with Department TAP committees, to candidates for comment.

By Tuesday, May 5: Candidates send comments on the full list of external evaluators to their Department Chair. Candidates are permitted to exclude 1/3 of the individuals on the full list.

After Wednesday, May 6: Candidates who are intending to go up for TAP receive access to an asynchronous online tutorial for Interfolio through Blackboard. Email questions to interfolio@pace.edu.

By Monday, May 11: Department Chairs send the roster of external evaluators’ bio-sketches and contact information, along with any candidate comments on the evaluators, to the Dean’s Office.

By Friday, May 15: Department Chairs provide feedback to candidates on their draft dossier.

By Friday, May 15: Deans send a signed and verified FACT sheet form to the candidate.

Between May 1 – 31: Deans develop letters for external evaluators that contextualize candidates’ scholarship against the backdrop of their broader teaching and service responsibilities, e.g. a discussion of their teaching load.


June 2020

June 1 – 4: The Academic Portfolio Workshop will be held on the Midtown Campus. For more information, please email The Faculty Center.

Between June 1 - 12: Deans solicit external evaluators with goal of securing 5 commitments via email.


July 2020

By Wednesday, July 1: Candidates submit the following documents to Interfolio for external evaluation: curriculum vitae, executive summary, scholarship/research statement and scholarship/research supporting documents. Teaching and Service dossiers are optional.

By Wednesday, July 8: External evaluators receive access to dossiers on Interfolio.


September 2020

By Sunday, September 20: Candidates submit their full dossier and signed/verified FACT Sheet via Interfolio for Department-level review.

By Sunday, September 20: Letters of evaluation from external evaluators are due.

By Friday, September 25: Department TAP Committees and Department Chairs receive access to candidates’ dossiers in Interfolio and begin their review.

Note: College of Health Professions and School of Education do not have Department TAP Committees. The dossier would go to the Department Chair only.


October 2020

By Wednesday, October 14: Department TAP Committees submit their evaluations to interfolio@pace.edu, using the appropriate form found on the Provost website. Note: Department Chairs cannot serve on the Department TAP committee.

By Wednesday, October 21: Department Chairs submit an independent evaluation, using the appropriate form found on the Provost website, to interfolio@pace.edu. Department Chairs also notify candidates of the Department vote and recommendations.

By Monday, October 26: College/School TAP Committees and Deans receive access to candidates’ dossiers in Interfolio and begin their review.


November 2020

By Wednesday, November 11: College/School TAP Committees submit their evaluations, using the appropriate form found on the Provost website, to Interfolio@pace.edu. The written recommendation should provide reasoning on the tripartite indicators and vote counts. A minority report might also be submitted.

Week of November 30: Organizational meeting of Council of Deans and Faculty on Promotion and Tenure (CDFPT) is held; at this meeting, the chair, secretary, and two campus-based liaisons to CDFPT-Appeals are elected.


December 2020

By Monday, December 7: Deans submit evaluations, using the appropriate form found on the Provost website, to Interfolio@pace.edu. Deans notify candidates of the School vote and recommendations.

By Sunday, December 13: Deadline for candidate self-nomination and dossier addenda submission.

Thursday, December 17: CDFPT receives access to candidates’ dossiers in Interfolio and begins their review.


January 2021

Wednesday and Thursday, January 20 and 21: CDFPT meets to deliberate and vote. The council chair summarizes votes and recommendations.

By January 28: CDFPT report is due to the Provost’s Office and Location (New York City and Westchester) Faculty Councils.


February 2021

No later than Tuesday, February 2: The Provost’s Office uploads the CDFPT report for each candidate, using the appropriate form found on the Provost website, in Interfolio. The Provost’s Office also sends notification to each candidate recommended for TAP, and to each candidate not recommended for TAP. The date of the notification letter is the “Appeal Date” and starts the thirty (30) day appeal period. See CDFPT Appeal Process below for more details.

February Location Council Meetings: Location Faculty Councils vote on the CDFPT recommendations and forwards the votes to the Provost. The Provost reviews the recommendations of the CDFPT and Location Faculty Councils and forwards them to the President together with his/her own separate recommendations. The President reviews the dossiers, taking into account the votes and recommendations at all previous levels of consideration. The Board of Trustees considers and votes on the President’s recommendations, usually at the next board meeting. Successful candidates are officially notified before the following academic year convenes.

*There is no exception granted to an individual to extend deadlines.


2021 TIMETABLE OF PROCEDURES FOR CDFPT APPEAL PROCESS*

February/March/May 2021

Within one (1) week from Appeal Date: Candidate who wishes to appeal the decision must submit an appeal intent to the Provost’s Office. Please note the appeal intent is not the letter of appeal and is not binding.

Within thirty (30) calendar days of Appeal Date: Candidate submits their letter of appeal in Interfolio.

Within forty-five (45) calendar days of Appeal Date: Appeals Committee begins review of appeal(s).

Within sixty (60) calendar days of Appeal Date: Appeals Committee recommendation(s) are submitted to the President and the candidate is notified. The Provost’s Office submits the Appeals Committee recommendation in Interfolio.

Within fifteen (15) calendar days of receiving the Appeals Committee’s written recommendation: The President issues decisions on appeal(s) and makes a final recommendation to the Board of Trustees.

The Board of Trustees considers and votes on the President’s recommendation(s), usually at the next Board meeting. Successful candidates are officially notified before the following academic year convenes. The Provost’s Office submits the President and Board of Trustees’ recommendations for each candidate to Interfolio.

*There is no exception granted to an individual to extend deadlines.

Updated 4-3-20