Returning Student Housing Application Processes

The deadline for returning students to apply for and be guaranteed fall housing is April 15. Returning students must also submit a $400 deposit for fall housing no later than June 1 to be guaranteed housing. Certain aspects of this process (including roommate matching and room selection) are only available to students who have submitted both their housing application and deposit. Students should monitor their MyHousing profile page for messaging related to their status in the housing application process.

Returning Student Housing Application and Room Reservation Process

The HOUSING APPLICATION AND ROOM RESERVATION PROCESS is a multi-step process. This process is automatically open to all students currently in on-campus housing on the New York City or Pleasantville campuses. If you are a current student at Pace University but not a resident and want to live on campus for the 2025/2026 school year, please reach out to housing@pace.edu.

Steps 1 and 2: Applying and Depositing for Housing (REQUIRED in order to be guaranteed on-campus housing for 2025/2026)

The first steps (the online housing application for 2025/2026, and the submission of the housing deposit) are required to be guaranteed housing for next year. Later steps are required to keep this guarantee. There are several additional steps in the process that are optional and encouraged, as they may allow students more control over their room placement for next year. Here is a summary of each step:

• Application: The application will be available (in MyHousing) starting February 24. The deadline for returning students to submit the application to be guaranteed housing for the 2025/2026 academic year is April 15.
• Deposit: Returning students wishing to apply for housing for next year will also need to submit a $400 deposit. The $400 deposit will be a separate form (starting February 24 it will be available in MyHousing to any returning student who has submitted the Housing Application). The deposit has been separated from the application so students will have extra time to submit their deposit later, but still be able to apply for housing by April 15. The deadline to submit your deposit and be guaranteed fall housing is June 1. If students have not submitted their application or deposit by the dates listed, they are subject to not being guaranteed on-campus housing for the fall.
  • Students must be in good standing in order to submit their deposit. This includes being registered for the spring, having an account that is in good standing, and meeting Pace University immunization requirements.
  • The separate deposit process affords students six more weeks to submit their deposit in order secure housing for next year. The deposit is a pre-payment for the fall term and is fully refundable for students who submit a cancellation form to cancel their housing application by June 1 (and after that the deposit is partially refundable through September 1). We strongly encourage anyone who has not secured an alternate housing accommodation for next year to deposit and apply for housing by the guaranteed date. Again, students who are considering moving off campus can cancel their housing application with no penalty as late as June 1.

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Additional Steps to Maintain Guaranteed Status

Important note: students who submit their application and deposit by the dates listed above must also continue to meet other deadlines throughout the summer for other forms and criteria that are required for move-in in order to maintain their guaranteed housing status. These include:

• The Housing Agreement, which will be available starting May 1 and due by July 1. This form will also only be available to students who have submitted their Housing Application and deposit.
• The Move-In Ready form, which will be available July 1 and will be due before move-in
• The Move-In Appointment Scheduling - As always, students will have to meet all immunization and vaccination requirements, be fully registered, and have an account in good standing to select a move-in appointment, and students will be required to select a move-in appointment before arriving on campus. Students who are not registered for classes, or whose accounts are not in good standing as of August 15, are subject to having their guaranteed status revoked and being moved to the waitlist.

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Priority Factors in Room Reservation

Finally, please keep in mind that three factors that can give students higher priority in the ROOM SELECTION PROCESSES:

• First, early deposit payment is required to allow students to participate in any ROOM SELECTION PROCESS (whether the Early Processes or the Main Process). Submission of the deposit is also required before students can access the roommate matching process.
• Secondly, class year and GPA. Within the ROOM SELECTION PROCESS specifically, those with more credits and higher GPA’s will have earlier room selection appointments (if they participate in one of the optional room selection processes – see below).
• Finally, roommate matching provides an advantage, as each ROOM SELECTION PROCSS is initially open only to groups of students who can completely fill rooms (and is subsequently open to students selecting individual vacant beds within rooms and suites).

Key Deadlines

Students MUST apply and deposit by March 24 to participate in the Early Processes, or by April 7 to participate in the General Room Selection Processes, where students are given the opportunity to select their own space. Students applying and submitting their deposit after April 7 will be assigned a room by Housing Operations during the summer.

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Step 3: Submit Required Documentation for an Early Assignment Process (if applicable, optional)

Some students may seek placement in designated Living Learning Communities (LLC’s), specific housing communities or room-types (such as placement in townhouses or single rooms), or may qualify for an approved housing accommodation (through Student Accessibility Services).

These students must work with the appropriate on-campus offices to submit documentation on time. Please note that meeting these additional requirements is separate from submitting the housing application. This means that you may need to take additional steps beyond applying for housing. Please speak with the proper designated office for their due dates if you are interested in being included in these assignment processes.

Early Assignment Processes include:

• Honors Floors (both campuses) - Honors students who wish to be placed on one of the Upper-Class Honors Floors (in Pleasantville - Elm Hall 1st floor; in NYC - 33 Beekman 17th and 18th floors) must indicate this when completing their Housing Application. Once they do so (provided they have also submitted their housing deposit), they may search for roommates prior to the start of the Honors Floors Room Selection Process. Honors students may match with non-honors students, but at least one member of each group must be an honors student in order to participate in the Honors Floors Room Selection Process. A At the time of the room selection process, only the honors student(s) in each group will be given a room selection appointment for the Honors Floor Room Selection Process. They will be able to select from available rooms on the Honors Floor(s) for their campus. When they do, they will be able to assign themselves and all members of their fully matched roommate group to the room or suite.
• Medical Accommodations (both campuses) - students who intend to apply for a medical accommodation have until April 11 to schedule a meeting with a staff member in housing operations to receive a room assignment. To schedule a meeting, simply email housing@pace.edu and put “medical accommodation request” in the subject line, and provide several times during the week that you are available to meet, either in person or by zoom. Our staff will respond with a meeting time (and zoom details if necessary). By the time of their meeting, students must have completed the application, submitted the housing deposit, and have at least started the Housing Accommodation Request Process with the Student Accessibility Services Office.
• LLC Floors (Westchester Campus only) - Students indicating that they wish to be placed on any of the following floors will also need to complete a separate form. Assignments for participants of these communities will be made by the staff members overseeing these programs.
  • Dyson Artists in Residence
    • Dana Cadman
      Email: dcadman@pace.edu
    • Alysa Hantgan
      Email: ahantgan@pace.edu
    • Apply for the Dyson Artists in Residence
  • Setters Leadership House
    • Megan Brown
      Office of Student Engagement Pleasantville
      Email: mbrown9@pace.edu
    • Apply for Setters Leadership House

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Step 4: Searching for and Matching with Roommates and Suitemates (optional)

The next part of the housing application room reservation and selection process is roommate and suitemate matching. The roommate matching process allows students to search for other students to be roommates and suitemates, and link to them in order to be placed in rooms and suites together. Roommate matching will become available starting on Monday, March 10 to those who have submitted both an application and a deposit.

Searching for and matching with roommates or suitemates is completely optional, but we strongly encourage students to consider utilizing this option. This search process will allow students to filter potential roommates by many more criteria than the housing office can use if we are doing the matching. Roommate matches made by Housing are based on limited criteria, and a 100% match cannot be guaranteed. When making room assignments during the summer (for those student who are guaranteed housing but who have not already been assigned a room), Housing Operations will work to honor the roommate/suitemate matches students have made.

Please Note – all potential roommates and suitemates need to have submitted all their materials for the same room reservation process to find and match with one another on the Housing Portal. For example – if you and your roommates/suitemates are looking to select a space, ALL students in that group must submit their housing application and deposit by March 28.

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Step 5: Selecting a Room (optional), or Being Assigned a Room

The final part of the HOUSING APPLICATION AND ROOM RESERVATION process is room selection and placement. Some students, if they have applied and deposited in time, will have the opportunity to select their own room. When completing the housing application, students will be able to indicate if they would like to participate in one of the EARLY room selection processes listed below. All other students who apply and submit their deposit by April 7 will be included in the General Room Selection Process.

• March 31 through April 3 – the EARLY ROOM SELECTION PROCESSES - if you are interested in being part of any of the following room selection processes, you must submit your housing application, $400 deposit, and complete any roommate matching you wish to do by March 24:
  • Non-Medical Single Rooms (must not match with any roommates)
  • Pleasantville Townhouse (must form roommate groups of at least 8)
  • Upper-class Resident Honors Floors (may form roommate groups of up to 3 in NYC, and up to 5 in Pleasantville)
  • Dyson Artists In Residence - (matching and assignments for students in this community will be conducted by the staff overseeing the program; see above)
  • Setter’s Leadership House - (matching and assignments for students in this community will be conducted by the staff overseeing the program; see above)
• April 14 through April 17 – the GENERAL ROOM SELECTION PROCESS – in order to be included in the the general room selection process (wherein students have the opportunity to select their own rooms, rather than be assigned a room by housing during the summer) you must submit your housing application, $400 deposit, and complete any roommate matching you wish to do by April 7. Roommate matching is not required to participate in this process, but students who have formed groups large enough to completely fill rooms and/or suites will have priority in the room selection process.
• June 1 through August 1 – ASSIGNMENT BY THE HOUSING STAFF - as a reminder, students applying after April 7 will not qualify to participate in online room selection but will still have opportunities to match with roommates and receive an assignment.

Remember, selecting your own room is optional! Students who deposit and apply by the guaranteed housing deadline, but who do not participate in a room selection process, will still be guaranteed housing, and will still be held to the cancellation policy. These students will be assigned by housing between May and late July. In the next email that details the room selection process, additional information will be provided for how students can still match with roommates and receive a housing assignment.

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Gender Affirming Roommate Matching

In keeping with the mission of Pace University to promote and support inclusion, the Office of Residential Life and University Housing Operations allows participation in the Gender Affirming Roommate Matching option for students who desire housing placement that is based on a broader and more inclusive definition of gender and gender identity.

Gender Affirming Roommate Matching will provide participating students with the opportunity to be placed in housing in an environment that is welcoming to gender affirming identities. Students who seek a gender affirming roommate matching should consider the following guidelines when deciding whether to participate in Gender Affirming Roommate Matching:

In order to participate in Gender Affirming Roommate Matching, students must:

• Indicate (in the Housing Application) that you wish to have access to the Gender Affirming Matching Participation Form. This will be a question to which applicants must respond in the application. Once you
• Complete the separate Gender Affirming Roommate Matching Participation Form. This form will be available to all students who, in their completed housing application, indicated that they wish to have access to it.
• Submit your housing deposit to be eligible to search for roommates – students may complete the Gender Affirming Roommate Matching Participation Form as soon as they have submitted their Housing Application (if in the application they have indicated that wish to have access to the form), but the roommate matching process will only be open to students only after they submitted their housing deposit.

More information can be found on the Gender Affirming Roommate Matching page of the housing website.

Ongoing Communication about Housing Application and Room Selection

Please check your MyHousing Profile page, where we post alerts with updated information about your individual next steps in the Room Reservation process throughout the spring semester. Please also look out for more emails that will come over the course of the spring semester. We will work to have an email update before the start of each major step in the process.

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