Event Guide for Students, Faculty and Staff

All events, both in-person and virtual events, must be placed in 25Live, Pace University’s event scheduling system. 25Live allows you to view available spaces and dates, make a request for a room reservation, and submit a ticket for Ed Media services, Catering, Facilities and Security all in one place. The system also automatically publishes all public-facing events to our website for promotion. For this reason, and to avoid overbooking, even virtual events, off-site events and important meetings that are not public-facing must still be reserved through 25Live.

Review these 25live tutorials and guides, which will help you understand how the reservation system works. If you are new to Haub Law and require program installation and training of 25Live for scheduling purposes, please email Kristen Vinciguerra or call her at (914) 923-2667. Haub Law also offers a 25live training for employees on an annual basis. For on campus support, please contact Melissa McMonagle.

If you are working with an outside organization or company, please note that there are guidelines for your event to be eligible for co-sponsorship as well as reduced space rental fees. Your event must involve a Haub Law faculty member, student group, or administration. It must also promote the advancement of academic programs or cultivate community relationships that are beneficial for our student body, and enhance the Haub Law brand identity.

Review Pace’s co-sponsored policies and procedures

Student Organization events are overseen by the Office of Student and Campus Affairs and are subject to additional guidelines and approval. To access the student event planning guidelines, visit the Student Event webpage.

Chartwells offers an event catering guide for community and third-party rentals, as well as a student catering guide for student events. These catering guides include many packages and sample menus, but Chartwells will also work with you to create a custom menu that fits your event needs and budget. View the menu which best suits your event below.

• Events Catering Guide for Faculty, Staff, and Third Party (PDF)
• Student Catering Guide (PDF)

Haub Law’s Educational Media staff provide media and technical support and expertise to the instructional process at the Law School. This includes assisting faculty, staff, and students in supporting events as needed. The Ed Media team provides all event tech support from setting up requested microphones, loading presentations, as well as assisting with connecting scheduled zoom meetings. Note: Departments are responsible for setting up and running their own zoom meetings. Ed Media services, equipment and staffing may be subject to fees.

Learn more about Ed Media Services

The Haub Law facilities team is here to support you with your event setup needs. The Tudor Room and other open spaces can be setup with registration tables, lecture-style, with large tables and chairs and/or with hightops, etc. Please note that there are additional fees for tablecloths to be provided by Chartwells and they must be ordered one week in advance. Please work with our dedicated law program and event coordinator to determine which setup will best suit your event.

A Security presence is needed for all events on campus. If an event serves alcohol or brings more than 50+ external guests to campus, additional security guards may be needed. The department organizing the event is responsible for these fees and must provide a budget index code to the law program and event coordinator.

Additionally, for security purposes, the Haub Law requires a list of all external guests entering campus, so programs must include registration information in order to obtain a list of guests.

The guest list can be updated up to two days prior to your event, but the initial guest list needs to be provided a week before your event for planning purposes.